Purpose
A communication procedure defines how employees should communicate in day to day matters and unusual circumstances.
Key Points to remember:
Everyone should understand who they need to contact first, second and in described order.
- No employees should be calling CEO directly or any Director until they have discussed with their team lead.
- Only the team lead should be talking to the directors via daily/weekly scheduled meetings
- All emails should be responded within 24 hours with active follow-ups as many times as needed.
- Team leaded must be copied in every email. More people in the upper hierarchy can be added with the consent of the Manager.
- WhatsApp groups should be checked, and queries responded within reasonable time. Urgent issues require prompt responses from individuals and team leads.
- Everyone is bound to check and update ASANA on regular basis to keep track of important projects.
- In all communication, if a person is being addressed exclusively should be tagged (for example @Yasir Ahmed).
- Hubstaff has been installed on all employees’ systems, so this should be the first thing one should do as we log on to our system. Unnecessary use of Internet for personal reasons should be avoided as Hubstaff keeps track of performance on daily basis.
- Master Tasks Lists of all employees is a kind of job description of each employee which is updated from time to time. All employees must have access and refer to it to remember their responsibilities in detail.